Data Statement:

Since our inception KDL Consultants Ltd has always been committed to delivering a fully transparent Executive Research/Executive Search service. We focus on offering honest, professional advice and becoming a trusted, valued partner to all our clients and candidates.

We have always gone to great lengths to ensure high data protection standards, but we are taking the opportunity to raise those standards even higher. GDPR regulation offers us a further opportunity to enhance our offering by building and working with our candidates and clients to ensure all data is protected.

You can trust us to keep your data as secure as possible. Trust is at the heart of everything we do, and we want the businesses and individuals that work with KDL Consultants Ltd to feel totally confident that we are GDPR compliant.

The privacy and security of our clients and candidate data is extremely important to us. All our data is stored in the UK, is password encrypted, and we continue to review our processes to make sure they are always up-to-date with the latest legislation.

On behalf of our candidates, we hold, search and share the data we hold with a view to helping you secure future career opportunities. On behalf of our clients we hold and share data to enable us to select and brief potential applicants and future employees for consideration against your vacancies.

We will never share your data with anyone without your authority to do so and you can of course remove your data from our database at any time.

Privacy Policy:

Welcome to KDL Consultants privacy policy.

This privacy policy relates to all business conducted by KDL Consultants Ltd (registered number 833667).

The privacy policy is to help you understand what personal information KDL Consultants Ltd collects and what we do with it. By using our services, you consent to the data practices described in this privacy policy. If you do not agree with the data practices described in this privacy policy, you should not use our services.

We operate as an Executive Research/Search Consultancy

To ensure that we always meet the highest standards of data integrity and personal privacy, KDL Consultants Ltd may amend this policy from time to time by updating this page. You should check this page regularly to ensure you are happy with any changes.
When companies and individuals use our services, they may trust us to control and process information about them, or, their company, on their behalf.

KDL Consultants Ltd are an Executive Research/Executive Search consultancy and work with many of our customers, candidates and clients over many years and in some cases, throughout their entire career.

If you are happy for us to do so and where your experience and skills are suitable to the markets we serve, we would like to retain and store your Contact Details, Job Descriptions and CV/Career History on our internal system. This will enable us to stay in contact for future opportunities which arise and to provide you with jobs, candidates, news, market and industry insight you may be interested in.
You can request that this information be removed from our database and can unsubscribe from any alerts at any time by contacting us here [email protected]

KDL Consultants Ltd is committed to maintaining high data protection standards and ensuring your privacy is protected. Should you provide us with personal information by which you can be identified, then you can rest assured that we will use that information only in accordance with this privacy policy. All our employees and agents who have access to or are involved in the processing of personal information respect the confidentiality of such personal information and to keeping this data as secure as possible and in accordance with the terms of this Policy as set out below.

Who this policy applies to:

We provide Executive Research/Executive Search services (“our services”) to a range of clients throughout the UK and overseas. Details of our services can be found elsewhere on this website. This policy applies to you whether you are a candidate for one of our clients, an individual we are assessing as an employee of one of our clients, a client or whether you are a source or referee in respect of a candidate or an employee of one of our clients.

For the purposes of this policy:

candidate(s) means an individual who is a candidate, applicant, potential candidate, employee of a client
client(s) means any, business, firm, organisation, government body or individual that mandates us to perform any of our services
a referee is a person who provides a personal or work reference in respect of a candidate
a source is a person who provides us with information or intelligence about a candidate

Gathering information

Our clients expect that we identify the best individuals to fill roles within their organisations. So, we need to research systems, online databases and other information sources, and talk to many individuals. Besides our clients, these will include referees and sources to help inform our decision-making process.

The nature of our work means we are required to process personal data quickly, confidentially and often without reference to the data subject. Accordingly, we process such data in accordance with the Data Protection Laws, regularly using our legitimate interest where it is not possible or feasible to speak directly with the data subject. Beyond this, we will seek consent in the circumstances explained later in this policy document.
We collect information from candidates directly when you send your CV or resume to us via email or post. We also collect information from you when you speak with KDL Consultants Ltd

How we use your personal data

Candidates: The information we collect and how we use it:

Where we have communication or contact with you, or you apply for a job through our advertising, our website, or via other means and communications, we collect data about your career/employment history and future, strategies and objectives. We retain this information on our in-house database and this information includes:

• Your name
• Your contact details including your personal email address
• Your career history
• Salary requirements and locational preferences
  For certain client contractual obligations, we may also record sensitive information.

How we use your data:

• We use your data to help further your career, represent you for roles you are interested in and secure employment opportunities
• Maintain communications with you regarding job opportunities and the progress of any applications you make
• To personalise your experience and to allow us to deliver the type of content in which you are most interested
• To allow us to better service you in responding to your service and information requests
• To provide your detail to prospective employers. We will only share your information with named prospective employers with your permission
• To keep you informed of jobs, candidates, news, market insight and articles which help achieve career development, build insight, or knowledge, to secure future roles
• We will only ever share your details with a third party when we have your permission to do so
• To fulfil our obligations to our clients when you are offered employment
• Your details will not be used, or, submitted to any other third-party individual/organisation unless you have spoken, or communicated with us by telephone, email, post or in person and we have your authority, or permission to release any documentation and/or, details of yourself, or company.

We will not ask for, or hold on to any other personal or sensitive information. Employment agency legislation and client service level agreements do require us to see copies or request copies of right to work and sometimes proof of address.

Any other documentation will only be requested in respect of KDL Consultants Ltd securing you an offer of employment. We do not run a payroll for candidates.

You have the right to withdraw consent or amend your communication preferences at any time. You can request access to your details or do this by contacting us here

We may share your personal information with the following:

• All KDL Consultants Ltd trading divisions
• Trusted third parties who provide us with research and emailing services. These third parties are:-
• required to comply with our stringent undertakings relating to security and confidentiality
• Regulatory or law enforcement agencies, when required by law to do so.

The type of personal data we collect and process

In all cases, we collect and process personal data about you, including your name, address, telephone number and email address.

Candidate

If you proceed with a job application, or should we consult you about a role, you may be required to submit additional personal data. For example, date of birth, education and career history and curriculum vitae (CV), or resume. Your CV or resume may contain employment history, education, professional qualifications, memberships, details of papers written, references and referees, amongst other things.

We might also collect personal data from third-party databases and other public sources.

Client

As well as basic contact information we will also collect information about your role and other information provided to us by your organisation.

Source and Referee

As well as basic contact information we will also collect information regarding your credentials as a source, details of your relationship/knowledge of a candidate and your opinions of that individual. We may obtain this information directly from you or publicly available information.

What we do

For certain roles, we may run an advertisement to which you may respond, either electronically or via mail. Other roles may involve one of our researchers or consultants calling you to discuss the details. Then, we will either inform you verbally that we will process your personal data or send you a Data Privacy Notice. Both will direct you to this Privacy Policy.

Besides filling particular leadership vacancies, we also process personal data when we conduct market intelligence exercises to map out particular business sectors or functions to help clients understand the available talent.

Clients: the information we collect and how we use it

Where we have communication or contact with you, or you ask us to work with you then we may record information about you and retain this information on our in-house database. This information includes:

• Your name
• Your job title
• Your business contact information including your business email address and telephone numbers
• Your organisation

We hold and use this information in order to:

• Provide the service you have asked us to provide
• Provide you with insight/reports on the work/market we are undertaking on your behalf
• Maintain communications and contact with you for future strategy and talent pool development
• Advise you of relevant services, individuals and products
• Seek your feedback on our services
  You have the right to amend your communications preferences at any time. You can request access to your details by contacting us here. [email protected]

We may share your personal information with the following:

• All KDL Consultants Ltd trading divisions
• Our clients we work on behalf but only after getting your permission to do so These third parties are required to comply with our stringent undertakings relating to security and confidentiality
• Regulatory or law enforcement agencies, when required by law to do so.

Security

Our website, tools and technology used are scanned on a regular basis for security loopholes, malware and known vulnerabilities in order to make your visit to our site as safe as possible.

KDL Consultants Ltd is committed to protecting the security of your personal information. We use a variety of measures, including but not limited to, firewalls and SSL encryption in order to protect your personal information from:

• Unauthorised access
• Improper use or disclosure
• Unauthorised modification or alteration
• Unlawful destruction or accidental loss.

Retention of your personal information

We will retain your personal information for a minimum of two years. In some cases, for example when we have successfully placed you into a role, or multiple roles, or maintained regular updates with you, we may retain your personal information for up to ten years.

Right to be forgotten, or withdraw consent to our processing your information

You have the right to withdraw your consent to KDL Consultants Ltd processing your personal information at any time. You can request access to your details by contacting us at [email protected]

If you withdraw consent, we will continue to store the information we hold about you but will not process this information.

If you ask us to delete the information we hold on you then we will delete all information except for your email address, first name and last name. This will enable us to record that you have withdrawn consent. In addition, where required by law, we may retain certain personal information about you to fulfil our legal obligations. You can request the deletion of your information by contacting us here [email protected]

If you subsequently apply for a job through KDL Consultants Ltd or request to use our services, then we will ask you to give your consent before we process your application or provide any services to you.

Providing information to others

To help us run this website, and to provide executive search services, we work closely with trusted partners with whom we need to share personal data. These partners include:

• Our clients, for whom we provide executive search services
• Prospective clients, where we might need to demonstrate an understanding of a particular market and the individuals that work within it

We will share information only as anticipated within this Privacy Policy and, wherever appropriate, limit disclosure to information in aggregated form, to avoid or limit identifying you personally.

Where we share information with such a third party, you will not be contacted by them, unless we have obtained your prior consent.

Keeping information secure

We invest significant resources to protect your personal data, from loss, misuse, unauthorised access, modification or disclosure. However, no system can be 100% secure, and so we cannot be held responsible for unauthorised or unintended access that is beyond our reasonable control.

Information about others

If you provide us with information about other individuals, like details of a referee or personal contact, you must ensure they’ve agreed to this. We would advise you to keep a record of their agreement and provide them with a copy of, or link to, this Privacy Policy.

Keeping your records

We keep your personal data for as long as required to provide our services, and in accordance with legal, tax and accounting requirements. Where your personal data is no longer required, we will ensure it is disposed of in a secure manner. Where required by law, we will notify you when this has happened.

Your right to access information we hold about you

You have the right to access the information we hold about you at any time. Where we are legally permitted to do so, we may refuse your request and will provide you with our reasons for doing so.

You may request to access the information we hold about you by emailing us at this address: [email protected]

If you do want to speak to a member of staff, then please contact us directly on 01423 815 544, or, reply with a request for a call and we will be back in touch with you shortly.

Complaints procedure

If you have a complaint about how we have handled your personal data, contact us using the details below, and we will investigate your complaint. Please use the same contact details to instruct us to cease processing your personal data.

Contacting us

If you have any questions about this Privacy Policy, or would like to exercise your rights with respect to your personal data, please contact us at [email protected] or write to:

KDL Consultants Ltd
Queensgate House
23 North Park Road,
Harrogate HG1 5PD
833667 Registered in United Kingdom